Whistleblower policy

Overview

At Double Yolk we are guided by our company values. These values are the foundation of how we conduct ourselves and interact with each other, our clients, members, suppliers, shareholders and other stakeholders. The Company is committed to ensuring corporate compliance and promoting ethical corporate culture by observing the highest standards of fair dealing, honesty and integrity in our business activities.

Purpose

The policy has been put in place to ensure any concerns raised regarding any misconduct or improper state of aﬀairs or circumstances in relation to the Double Yolk’s business are dealt with eﬀectively, securely, appropriately.

The Company encourages the reporting of any instances of suspected unethical, illegal, corrupt, fraudulent, or undesirable conduct involving the Double Yolk’s business and provides protections and measures to individuals who make a disclosure in relation to such conduct without fear of victimisation or reprisal.

Scope

This policy applies to any person who is, or has been, any of the following with respect to the Company:

Employee;
Oﬃcer;
Director;
Contractor (including sub-contractors and employees of contractors); Supplier (including employees of suppliers);
Consultant; Auditor; Associate; and
Relative, dependant, spouse, or dependant of a spouse of any of the above.

This policy is intended to apply to the above persons in all countries in which the Company operates a business.

Reportable Conduct

You may make a report or disclosure under this policy if you have reasonable grounds to believe that a Company director, oﬃcer, employee, contractor, supplier, consultant or other person who has business dealings with Double Yolk has engaged in conduct (Reportable Conduct) which is:

Dishonest, unethical, fraudulent or corrupt;
Illegal (such as theft, dealing in or use of illicit drugs, violence or threatened violence and criminal damage to property);
Potentially damaging to Double Yolk, its employees or a third party; Misconduct or an improper state of aﬀairs;
A danger, or represents a danger to the public or ﬁnancial system; Harassment, discrimination, victimisation or bullying.

Any disclosures that do not fall within the deﬁnition of Reportable Conduct, will be at Double Yolk’s discretion whether it considers there is a reasonable suspicion that the Reportable Conduct is occurring.

For the avoidance of doubt, Reportable Conduct does not include personal work-related grievances. A personal work-related grievance is a grievance about any matter in relation to a staﬀ member’s current or former employment, having implications (or tending to have implications) for that person personally and that do not have broader implications for the Company. Examples of personal work-related grievances are as follows:

An interpersonal conﬂict between the staﬀ member and another employee;

A decision relating to the engagement, transfer or promotion of the staﬀ member; A decision relating to the terms and conditions of engagement of the staﬀ member;
A decision to suspend or terminate the engagement of the staﬀ member, or otherwise to discipline the staﬀ member.

Personal work-related grievances should be reported to your manager or Double Yolk’s Senior Leadership team.

Making a Disclosure

The Company relies on its employees maintaining a culture of honest and ethical behaviour. Accordingly, if you become aware of any Reportable Conduct, it is expected that you will make a disclosure under this policy.

There are several ways in which you may report or disclose any issue or behaviour which you consider to be Reportable Conduct.

Internal Reporting

You may disclose any Reportable Conduct to the appointed Whistleblower Protection Oﬃcer listed below:

‍

Chief Executive Oﬃcer

Jack Coleman

+64 21 056 7181
jack@doubleyolk.co

You can make a disclosure outside of business hours by contacting the above Whistleblower Protection Oﬃcer via email.

You are also encouraged to contact the above Whistleblower Protection Oﬃcer to obtain any additional information you may require before making a disclosure or for any clariﬁcation regarding this policy.

If you are unable to use any of the above reporting channels, a disclosure can be made to an “eligible recipient” within the Company. Eligible recipients include:

Directors;
Senior Leadership Team;

The Whistleblower Protection Oﬃcer or eligible recipient will safeguard your interests and will ensure the integrity of the reporting mechanism.

Anonymity

When making a disclosure, you may do so anonymously. It may be diﬃcult for Double Yolk to properly investigate the matters disclosed if a report is submitted anonymously and therefore the company encourages you to share your identity when making a disclosure, however you are not required to do so.

Reporting to a Legal Practitioner

You may choose to discuss your concerns with a legal practitioner for the purposes of obtaining legal advice or representation. You will be covered by the protections outlined in this policy if you have reported your concerns to a legal practitioner.

Public Interest and Emergency Disclosure

In certain situations, the conduct or wrongdoing may be of such gravity and urgency that disclosure to the media or a parliamentarian is necessary.

A public interest and emergency disclosure can only be made to:

A journalist, deﬁned to mean a person who is working in a professional capacity as a journalist for a newspaper, magazine, or radio or television broadcasting service; or

A Member of Parliament

You may only make a public interest and emergency disclosure if:

You have previously disclosed the information to a Whistleblower Officer or Legal practitioner.
At least 90 days has passed since the previous disclosure was made;

You have reasonable grounds to believe that action is not being taken to address the matters which you have disclosed;
You have reasonable grounds to believe that making a further disclosure to a journalist or member of parliament would be in the public interest;
You have given written notiﬁcation, including suﬃcient information to identify the previous disclosure to the authority to which the previous disclosure was made that you intend on making a public interest disclosure; and
The extent of information disclosed is no greater than is necessary to inform the recipient of the misconduct or improper state of aﬀairs.

You will be qualiﬁed for protection where you have made a public interest disclosure if:

You have reasonable grounds to believe that the information concerns a substantial and imminent danger to the health or safety of one or more persons, or to the natural environment; and
No more information is disclosed than is reasonably necessary to inform the recipient of the substantial and imminent danger.

Investigation

The Company will investigate all matters reported under this policy as soon as practicable after the matter has been reported. The Whistleblower Protection Oﬃcer will investigate the matter and where necessary, appoint an external investigator to assist in conducting the investigation. All investigations will be conducted in a fair, independent and timely manner and all reasonable eﬀorts will be made to preserve conﬁdentiality during the investigation.

If the report is not anonymous, the Whistleblower Protection Oﬃcer or external investigator will contact you, by your preferred method of communication to discuss the investigation process and any other matters that are relevant to the investigation.

Where you have chosen to remain anonymous, your identity will not be disclosed to the investigator or to any other person and the Company will conduct the investigation based on the information provided to it.

Where possible, the Whistleblower Protection Oﬃcer will provide you with feedback on the progress and expected timeframes of the investigation. The person against whom any allegations have been made will also be informed of the concerns and will be provided with an opportunity to respond (unless there are any restrictions or other reasonable bases for not doing so).

To the extent permitted by law, the Whistleblower Protection Oﬃcer may inform you and/or a person against whom allegations have been made of the ﬁndings. The Company will document the ﬁndings in a report however any report will remain the property of the Company and will only be shared with you or any person against whom the allegations have been made if the Company deems it appropriate.

Protection of Whistleblowers

The Company is committed to ensuring that any person who makes a disclosure is treated fairly and does not suﬀer detriment and that conﬁdentiality is preserved in respect of all matters raised under this policy.

Protection From Legal Action

You will not be subject to any civil, criminal or administrative legal action (including disciplinary action) for making a disclosure under this policy or participating in any investigation.

Any information you provide will not be admissible in any criminal or civil proceedings other than for proceedings in respect of the falsity of the information.

Protection Against Detrimental Conduct

Double Yolk (or any person engaged by Double Yolk) will not engage in ‘Detrimental Conduct’ against you if you have made a disclosure under this policy.

Detrimental Conduct includes actual or threatened conduct such as the following (without limitation):

Termination of employment;

Injury to employment including demotion, disciplinary action;
Alternation of position or duties;
Discrimination;
Harassment, bullying or intimidation; Victimisation;
Harm or injury including psychological harm; Damage to a person’s property;

Damage to a person’s reputation;
Damage to a person’s business or ﬁnancial position; or
Any other damage to a person.

Double Yolk also strictly prohibits all forms of Detrimental Conduct against any person who is involved in an investigation of a matter disclosed under the policy in response to their involvement in that investigation.

Double Yolk will take all reasonable steps to protect you from Detrimental Conduct and will take necessary action where such conduct is identiﬁed. If appropriate, Double Yolk may allow you to perform your duties from another location or reassign you to another role (at the same level) or make other modiﬁcations to your workplace or your duties to protect you from the risk of detriment.

If you are subjected to Detrimental Conduct as a result of making a disclosure under this policy or participating in an investigation, you should inform a Whistleblower Protection Oﬃcer or eligible recipient in accordance with the reporting guidelines outlined above.

You may also seek remedies including compensation, civil penalties or reinstatement if:

You suﬀer loss, damage or injury because of a disclosure; and
The Company failed to take reasonable precautions and exercise due diligence to prevent any Detrimental Conduct.

Protection of Confidentiality

All information received from you will be treated conﬁdentially and sensitively. You will not be required to provide your name when making a disclosure. To make a disclosure on an anonymous basis, it is recommended that you use a pseudonym and contact the Whistleblowing Protection Oﬃcers in the manner outlined above. If you report on an anonymous basis, you will still qualify for the protections in this policy.

If you make a disclosure under this policy, your identity (or any information which would likely to identify you) will only be shared if:

You give your consent to share that information; or

The disclosure is allowed or required by law (for example where the concern is raised with a lawyer for the purposes of obtaining legal advice).

Where it is necessary to disclose information for the eﬀective investigation of the matter, and this is likely to lead to your identiﬁcation, all reasonable steps will be taken to reduce the risk that you will be identiﬁed. For example, all personal information or reference to you witnessing an event will be redacted from any report, you will be referred to in a gender-neutral context, where possible you will be contacted to help identify certain aspects of your disclosure that could inadvertently identify you. Any disclosure under this policy will also be handled and investigated by qualiﬁed staﬀ.

The Company will also take the following measures for protecting your identity:

All paper and electronic documents and other materials relating to disclosures will be stored securely;
Access to all information relating to a disclosure will be limited to those directly involved in managing and investigating the disclosure;
Only a restricted number of people who are directly involved in handling and investigating a disclosure will be made aware of your identity (subject to your consent) or information that is likely to lead to your identiﬁcation;
Communications and documents relating to the investigation of a disclosure will not be sent to an email address or to a printer that can be accessed by other staﬀ; and

Each person who is involved in handling and investigating a disclosure will be reminded about the conﬁdentiality requirements, including that an unauthorised disclosure of your identity may be a criminal oﬀence.

If you are concerned that your identity has been disclosed in relation to a disclosure, and without your consent, you should inform a Whistleblower Protections Oﬃcer or eligible recipient immediately.

Other Matters

Any breach of this policy will be taken seriously and may result in disciplinary action, up to and including termination of employment.

In so far as this policy imposes any obligations on Double Yolk, those obligations are not contractual and do not give rise to any contractual rights. To the extent that this policy describes beneﬁts and entitlements for employees, they are discretionary in nature and are also not intended to be contractual.

The Company may unilaterally introduce, vary, remove, or replace this policy at any time.

‍